How to save Money on Wedding Guest Accommodations

By  Tommy Peske
Updated on 11/20/23
How to save Money on Wedding Guest Accommodations

How to save Money on Wedding Guest Accommodations

By  Tommy Peske
Updated on 11/20/23

Part of the Wedding

How to save Money on Wedding Guest Accommodations

By  Tommy Peske
Updated on 11/20/23

Hand Rining a bell

Planning a wedding is one of the most exciting times in a couple’s life, but it can also be one of the most expensive. Finding ways to save money on your wedding guest accommodation can be tricky, but it’s definitely possible. We will provide the information you need to make sure your guests have a place to stay without breaking the bank. From booking group rates at hotels to finding budget-friendly rental homes, we have you covered. With the right planning and resources, you can save money on your wedding guest accommodation without sacrificing quality or comfort.

Wedding Accommodation - What Do Guests Care About?

Suitcase infographic

When it comes to wedding accommodations, guests care about a few key things. First and foremost, they want to feel comfortable and appreciated. This means providing quality, clean rooms with all the amenities necessary for a good night’s sleep. It also means providing good customer service and an easy check-in process. 

Another important factor is convenience. Guests want to get to and from the wedding location easily, without having to worry about transportation or navigating unfamiliar streets. It’s also important to think about the type of accommodation you’re offering. While some guests may prefer a hotel, other guests may prefer a more unique experience like an Airbnb or a bed and breakfast.

Finally, guests appreciate it when hosts are thoughtful and accommodating. This could mean providing welcome baskets with snacks and drinks or offering late check-out times on the day after the wedding. It’s the small details that can make all the difference when it comes to wedding accommodation.

Why Wedding Guest Accommodation Is Important

Wedding guest accommodation is an important part of any wedding. After all, your guests have traveled a long way to be part of your special wedding day, and you want them to have a comfortable place to stay during their visit.

Providing wedding guest accommodation can also help save the day if an unexpected guest arrives at the last minute. Having accommodations for your guests also allows them to fully relax and enjoy the festivities. They will be able to choose their own room and have the privacy they need for a good night’s rest. This can also help reduce any stress your guests may feel from having to share a room with family or friends. 

Wedding guest accommodation doesn’t have to be expensive. If you plan ahead, you can find great deals on hotels or other accommodation options that meet your budget and needs. Your guests will be grateful for the effort you put in to make their stay comfortable, and it will make their experience of your wedding that much more special.

How to save Money on Wedding Guest Accommodation

Planning a wedding can be a stressful and expensive process, but there are ways to save money on guest accommodation.
Apartment building

1. Reserve a Block of Rooms

One way is to reserve a block of hotel rooms in advance. This allows you to get discounted rates on multiple rooms, which can save you a lot of money in the long run.

When reserving the rooms, make sure to find out how many rooms are in the block and what the cancellation policy is. You should also ask about any upgrades or amenities that might be available for your guests.

With some negotiation, you can get great deals on hotel rooms for your wedding guests and save a lot of money in the process.

Women laying on couch

2. Let Your Guests Couch Surf

Why not let your guests couch surf? Couch surfing is when people stay in a home for free, in exchange for providing something of value, such as companionship or entertainment. And it’s a great way to provide free accommodation for your wedding guests and it can also be a fun and unique experience.

All you need is a few willing hosts who are willing to open up their homes to your guests.

You can even make it a potluck-style event, with each guest bringing something to contribute. This way, you can provide an affordable and memorable experience for your wedding guests without breaking the bank.

3. Opt for Airbnbs

A woman is installing the Airbnb App on a tablet.

Airbnb offers a wide variety of rentals in cities around the world, ranging from entire houses to single rooms. This means that you can find a place that suits your budget and still provide your guests with a comfortable stay. Airbnbs also tend to be homier than hotels, giving your guests the chance to really experience the city they are visiting.

With a little bit of planning, you can find an Airbnb that is within your budget and will make your wedding guests feel at home.
Couple camping

4. Set up a Campsite

Vans and tents at a campsite.

Setting up a campsite for wedding guests is an inexpensive way to provide accommodation for your wedding. Not only can it be cost-effective, but it can also be a fun and unique way to give your guests a memorable experience.

To set up a campsite, you’ll need to find a suitable location, such as a campground or private property. You’ll also need to provide tents, sleeping bags, and any other camping equipment your guests may need. You may also want to consider providing amenities, such as a campfire, food, and drinks.

Finally, you’ll need to make sure that your campsite is safe and secure, with access to basic facilities like restrooms and running water.

5. Pick an Off-Season Date

Planning a wedding during the off-season can be a great way to save money on guest accommodation. Off-season dates are typically less popular than peak times, so you may be able to find lower rates on hotels or other accommodations that your guests may need. 

Additionally, many venues will offer discounted rates during the off-season, which can help with the overall cost of your wedding. Before booking a wedding date, it’s important to research the local area to see what discounts may be available. You can also contact venues directly to inquire about any special offers they may have for off-season weddings.

6. Opt for a Weekday

Consider having your wedding party on a weekday. Many hotels and resorts offer discounted rates for midweek weddings, which can help you save a significant amount of money. Moreover, you may find that your preferred wedding venues are more available on weekdays than on weekends.

This can be especially helpful if you’re planning a destination wedding. Planning a weekday wedding does come with some challenges, though, such as coordinating with guests’ work schedules. Yet, with some careful planning, it can be well worth it.

Wedding Accommodation - Your Questions Answered

What Is a Realistic Wedding Budget?

A realistic budget for a wedding depends on a variety of factors, including the size of the wedding, the location, and the type of event you would like to have. Generally speaking, you should plan to spend at least 10-15% of your total budget on the venue, 8-10% on catering, 8-10% on entertainment, and 5-10% on decorations.

Additionally, you should plan to set aside money for photography, videography, invitations, wedding attire, bachelor party, rehearsal dinner, engagement party, and any other miscellaneous items.

Depending on the size and complexity of your wedding, these costs can vary significantly. It is important to remember that weddings are a significant investment and that it is worth it to put in the time to do research and compare prices to make sure you are getting the best value for your money.

Do Hotels Give Discounted Rates for Wedding Guests?

Yes, hotels often give discounts to wedding guests. Hotels are in the business of hospitality and want to make sure everyone attending the wedding has a comfortable and enjoyable experience. To do this, they may offer discounts on select stuff, such as room-block rates or other services for wedding guests.

It’s worth doing some research to find the best deal. You can check the hotel’s website for promotional codes or discounts, or contact the hotel directly to see if they have any special offers available.

Additionally, some hotels offer packages specifically for wedding guests that include extras like discounted spa treatments or breakfast. It’s worth checking these out as well to make sure you get the best deal possible.

Is 100 Guests a Lot for a Wedding?

The answer to this question really depends on the size of the wedding venue and the type of wedding you’re planning. For some couples, 100 guests may be a manageable number. Larger venues can accommodate larger weddings, and if you are planning an intimate affair, 100 guests can be a great way to celebrate with family and close friends.

On the other hand, if you are planning a more formal event, 100 guests could be considered too many. It’s important to think about the atmosphere you want to create and the number of people you want to invite before making a final decision.

Who Pays for the Honeymoon?

The short answer is that both partners typically pay for the honeymoon. The traditional expectation is that the groom pays for the honeymoon, but this is no longer the case in many modern relationships. Instead, it’s becoming increasingly common for both partners to contribute to the cost of the honeymoon.

This could mean that one person pays for the flights and accommodation, while the other pays for activities and meals.

Alternatively, you could split the entire cost down the middle. Ultimately, it’s up to the couple to decide who will pay for what, but it’s important to have a conversation about it before the trip so you can both be on the same page.

How Can I Spend the Least $$$ on My Wedding Party?

Planning a wedding on a budget can be a challenge, but it is possible. Here are a few money-saving tips to embrace:

  • Set a realistic budget. Start by deciding how much you can afford to spend and stick to it.
  • Think outside the box when it comes to venues and vendors. Consider non-traditional venues such as parks and historic buildings, and ask family and friends if they can help you with any of the preparations.
  • Choose simple, yet elegant decorations that won’t break the bank. You can also make your own decorations if you’re feeling creative.
  • Instead of hiring a caterer, consider having a potluck or buffet-style meal with dishes from family and friends.
  • Forgo an expensive wedding cake and opt for something simpler, like cupcakes or an ice cream bar.

By following these tips, you can have a beautiful wedding without breaking the bank.

Enjoy Your Special Day Without Stretching Your Wallet

Overall, saving money on wedding guest accommodation can be a daunting task. However, if you plan ahead of time, use online resources, look for discounts and packages, negotiate with the hotel or resort, book early, and consider alternative accommodation options, you can save a lot of money on wedding guest accommodation.

Explore our site (and social media pages) for a wealth of information on the likes and dislikes of guests attending weddings, and how to plan your wedding without breaking the bank. Yes, as a groom.

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